Information for Exhibitors
EXHIBIT HALL HOURS:
Move-In: Sunday August 15th 12:00p.m. to 5:00 p.m.
Monday 11:00 a.m. to 5:00 p.m.
(After Opening Session)
Tuesday 9:00 a.m. to 5:00 p.m.
*Wednesday 8:00 a.m. to 1:00 p.m. (Breakfast from 8:00 –
9:00 a.m.)
Move-Out: 1:00 – 3:00 p.m.
*These are new hours for Wednesday
Click here for Unloading Instructions
Exhibit Hall Floor Plan – Subject to Change!
List of 2010 Exhibitors Exhibitor Services Kit
SPECIAL RULES AND REGULATIONS: Please see the
Contract for Exhibit Space for complete rules and regulations; however please note the
following:
NEW FOR 2010: We have listened to your suggestions and will
require everyone to wear a name badge in order to enter the exhibit hall.
This should make it easier for you in your networking efforts on the show
floor.
Also new for this year, we will be offering RFID lead retrieval. Please see
the link above for more information.
FOOD & BEVERAGE OPTIONS FOR EXHIBITORS: As a response to your comments, The
Marriott will have Concession Stations available in the exhibit hall foyer
so that food & beverages are easily accessible to you during the show and
they have extended their hours for your convenience. The concession station
will be available for the following dates/hours:
Monday & Tuesday, August 16 & 17th
8:00 – 11:30 Breakfast Items
11:30 – 1:30 – Lunch Items
1:30 – 3:00 – Snacks
Wednesday, August 18th
11:00 – 1:00 – Lunch Items
Complimentary beverages are available inside the exhibit hall at designated
Beverage Break Stations for the following times:
Monday
Tuesday
Wednesday
2:00 – 3:15 p.m. 9:00 – 11:00 a.m. – Coffee
8:00 – 9:00 a.m. - Continental Breakfast
2:00 – 3:15 p.m. 9:00 – 10:00 a.m. - Coffee
12:30 - 1:00 p.m. - Dessert
EXHIBITOR BOOTH REGISTRATION: There will be a separate exhibitor check-in
station where you must register prior to setting up your booth on Sunday.
At that time, you will receive your name badges and other exhibitor
information. Set-up time will be Sunday, August 15, 2010 from 12:00 – 5:00
p.m. Tear-down will be Wednesday, August 18, 2010 from 1:00 p.m. – 3:00
p.m. Please do not plan to set up or dismantle during conference hours.
Exhibitors breaking down during conference hours will be subject to a $500
penalty and forfeiture of booth location at future conferences. If you
need additional time to set up your booth, please contact me prior to the
conference so necessary security clearance can be arranged.
COMPLIMENTARY CONFERENCE REGISTRATION: With each booth registration, you
are entitled to one complimentary conference registration, which includes
one set of conference handouts, one 2009 Reference Manual, and one ticket to
the Monday night reception. Additional
tickets to the Monday night reception may be purchased ($45 each) for the
remainder of your staff at the Information Desk. This complimentary
registration packet will be given to the individual who checks in for your
booth at the Exhibitor Registration Desk.
STAMP: Upon check-in, you will be given a rubber stamp. Convention
participants must have their prize cards stamped by the exhibitors to be
eligible to win the grand prize. There is a $5.00 deposit for this stamp,
which must be paid at the time you check in for your booth. Please arrive
with a check for $5.00 or cash. We will hold your deposit until tear-down
on Wednesday and refund your $5.00 when the stamp is returned.
PRIZE SCREEN: Once again this year, there will be an exhibitor prize screen
located on the back wall of the exhibit hall that will display the winners
of your drawings, as well as, the FWCI daily grand prize winners. Feel free
to do as many drawings, as often as you would like, throughout the
conference. When you have selected your winner, come to the Exhibitor
Registration Desk and provide the winner’s name, your company name and your
booth number to us and we will update the scrolling list of winners to be
displayed on the big prize screens.
THEME: The theme of this year’s conference is, "It's Show
Time!" Prizes will be awarded to the top
exhibitors utilizing the theme, so decorate your booth
with anything related to movies and cinema.
FOOD & BEVERAGE POLICY: The Marriott Orlando World Center has a strict
policy for food and beverages provided in the exhibit hall. Pre-packaged
food and beverages may be brought into the hotel, but must remain packaged
at your booth, so you may bring in wrapped candy, packaged snacks, and
bottled or canned beverages. Any open food, such as cheese trays, unwrapped
cookies, etc., must be ordered through the Marriott. Also, any machinery,
such as slushy machines, popcorn machines or cookie ovens, must be ordered
through the Marriott for liability reasons. Please contact Beth Gustafson,
Catering Manager, at 407-238-8559 with your questions and food & beverage
needs. Alcoholic beverages are not allowed in the exhibit hall.
ATTENDEE MAILING LIST: FWCI will provide each exhibitor
with a pre-conference and post-conference attendee list, complete with
mailing information for all registered conference attendees. The
pre-conference list will be sent to you in an Excel format via email to the
contact person listed for your booth 3 weeks prior to the conference.
Contact Cathy Bowman for any questions or comments:
Cathy Bowman, FWCI
1709 Hermitage Boulevard, Suite 100
Tallahassee, FL 32308
Phone: 850-425-8186
Fax: 850-521-0222
Email: cathy@fwciweb.org
